Additionally, the community was invited to attend a meeting on May 16, 2016. The community-wide survey results were shared by School Perceptions. School Perceptions is an independent Wisconsin-based firm with expertise in conducting community surveys. Information about the community survey is linked here: Community Facility Survey.
More recently, the Superintendent has held Open Door Mondays where anyone can stop in from 4:00 - 5:00 at the District Office (and you can still drop in on 10/24 or 11/7); there were Referendum Open Houses held at Northside and Royal Oaks, School Tours were offered at Eastside and there is one coming up at Northside on 10/26 from 8:00 - 8:45 am. You can also contact Superintendent Brad Saron at 834-6502 with questions or you can schedule an informational presentation by calling Patti Lux-Weber at 834-6562.
The District believes that taxpayer feedback isn’t an event, but an important part of the entire process. From the very beginning, feedback from our taxpayers has been infused into the process. First, taxpayers were invited to participate on the School Space Planning Committee. This open invitation helped to gather more than sixty taxpayers to study the school district's options throughout the entire 2015-16 school calendar year. During this time, all taxpayers were again invited to attend valuable presentations, such as the presentation of the Facilities Assessment, the enrollment projections, and the review of survey results. The community-wide survey was sent out to more than 18,000 taxpayers of Sun Prairie Area Schools, and was one of the most significant efforts to acquire taxpayer feedback. Last, our administration and School Board Members have met with and have reached out to taxpayers in order to collect feedback from groups and individual taxpayers.
All District staff were invited to participate in and provide input at the School Space Planning Committee. Approximately 20 staff served on the committee.
Members of the Teaching, Learning, and Equity team, along with several Sun Prairie principals from all levels, met during the month of January with Eppstein Uhen Architects (EUA) to provide information about educational programming in our district. The EUA staff used this information to create conceptual building sizes for the facilities options created by the School Space Planning Committee. Findorff Construction used the information from EUA to apply a cost to each of the options.
In March, Eppstein Uhen Architects met with members of the Teaching, Learning, and Equity team, along with several Sun Prairie principals from all levels, again to further discuss programming at a deeper level based on the remaining facilities options and grade level configurations. The programming information was utilized to plan space appropriately to meet our learners' needs when creating estimates for the community survey.
A community survey was distributed in April 2016 to all staff and all District residents seeking their input on preliminary solutions. Approximately 60% of District staff are residents in Sun Prairie, and incorporating input from staff is critically important to our long-range facilities planning.
Eppstein Uhen Architects then worked closely with a visioning team made up of members of the Teaching, Learning, and Equity team, along with several principals, and staff representatives to converse and actively generate ideas to refine the preliminary conceptual site plans and project scope.
The District moved 5th grade students from Eastside and Horizon to Patrick Marsh and Prairie View, respectively, which are the middle schools the students will eventually attend. These two elementary schools were chosen as they had the highest number of students being shuttled out to other schools due to space constraints. This plan was implemented on September 1, 2016 and will likely continue through June 2018, pending a successful referendum.